Minutes of the DCO Board meeting held on June 17th at the Grand Traverse
Pie Company.

President Mike Garrahan called the meeting to order at 2:07 p.m. In
attendance were Mike, Dick Pitcher, Fran Wakefield, Erika Nelson, Sally
Vukasovich, and Martha Froseth.

1. After some discussion, it was decided that the Board meetings should
be held the 4th Sunday of each month at 3:00 p.m. at the Pie Company.
Mike will send reminders with the agenda. The next meeting is scheduled
for July 22nd.

2. Karen Attaway, President of the Board of the Ypsilanti
Symphony, has been in touch with Mike and is interested in
sharing information. Goals? Procedures?  This discussion led to
the need to create/update a DCO Board e-mail address list (board at
dextercommunityorchestra dot org). Also, a list for orchestra members
(orchestra at dextercommunityorchestra dot org), with our roster
maintained by Dick Pitcher and Mike.

3. Discussion concerning the dispensation of orchestra music. There should be
multiple copies of all wind parts at each rehearsal. The suggestion was made
that we should ask Matt Deloria if we could keep a file cabinet at the High
School to store the DCO music. It was felt that Don Parrish should be the
contact person for that.

4. Operations:
  a. a manual for orchestra members. Erika volunteered to write a first
    draft to include:
    - attendance requirements (notify Dick Pitcher about conflicts)
    - music handling (everyone always brings music to rehearsals)
    - practice expectations (strong handle on the music after 2 rehearsals)
  b. concert production
    - a stage manager with a seating chart
    - budget for rehearsal room, stage, recording
    - program books, someone to do program notes, Erika to print the program
    - ushers
    - reception hostess (a volunteer outside of orchestra personnel)
    - flowers for soloists
    - donations, envelopes in the programs and a donation box at the
      auditorium exit

5. Publicity: on-line calendar listings, press releases, word-of-mouth,
simple letter sized posters 2 to 3 weeks before a concert, develop
a logo (approach the membership for sketches), Dexter Daze August 10
and 11, season "brochures," Dexter Chamber of Commerce - $100 a year
for non-profits.

6. Budget: $6000? a year to include hall rental, recording services,
sound crew at the gazebo, publicity, music copying, conductor's fee,
young artist competition, flowers, miscellaneous, hiring "ringers" for
some concerts.  It was determined that a budget sub-committee should be
formed between now and the next concert.

7. Income: member donations, concert donations, $150 from the Chamber
of Commerce for the Gazebo concert, corporate and business sponsorship,
ads in the programs.

8. There was some discussion of Friday evening dress rehearsals (instead
of the pre-concert rehearsal which is hard on wind players). It was
suggested that we try it for the October concert and see how it goes.

The meeting was adjourned at 3:47 p.m.

Respectfully submitted by Martha Froseth, sitting in for Secretary
Marolin Bellefleur